I think most people would be happier if they had more flexibility to choose when and where they work. Sometimes that just means coming in late or leaving early without the hassle or guilt. For some, it means being able to work remotely for short periods of times.
In tech, it's common for companies to support flexible work arrangements, but it's definitely a spectrum. From flexible start times to fully remote companies, see how different engineering teams have built their culture around flexible working arrangements.
In addition to our main office located just outside of the city, Relay provides our engineering team a co-working space in downtown Philadelphia in order to create a flexible working arrangement. Additionally, we allow some engineers to work from home for a portion of their work hours to accommodate longer commutes. Family comes first here at Relay. A daughter’s basketball game, a son’s play, a family vacation, this stuff matters, so that’s why we try to create a very parent-friendly work environment through flexible work schedules and healthy maternity and paternity leaves for employees.
Helping companies launch successful card programs quickly and confidently
San Francisco, CA and Barcelona, Spain
We are very results-oriented and empower teammates to be fully responsible for their own work. Currently we have three teams based in San Francisco, Barcelona, and Lahore. However, we also have a few employees in L.A., our mobile lead is in Spain (but not Barcelona) and another Android developer works from Berlin. At the end of the day, we don’t have strict rules for when or where you get your work done, as long as goals are met.
That’s why we make sure to coordinate with one another (over Slack and Zoom) so that we’re all on the same page. Engineers in each office have a daily 15-minute standup. There’s a lead and point person at each of our locations who helps communicate important messages to teammates at the other offices. We also have three 1-hour company meetings per week where all offices participate. These include an engineering-wide standup, a technical team meeting, and an implementation meeting (where we focus on customer-facing issues and updates).
Ultimately, having offices around the world is a huge benefit. As our chief of staff Ben explains, "our distributed offices allow us to serve and react to our customers on a more global level. Apto's engineering teams are able to work collaboratively so development can happen 24/7."
At Hash, you are free to work at any time in any place. We believe this is a factor that helps people reach their peak performance.
We think that we shouldn't push the work onto people, so we don't organize "sprints" or any sort of "periodical synchronous team ceremony." Instead, we coordinate the work asynchronously so people can always pull a task to do any time they want, and we do our best to maintain development organic and organized.
People collaborate organically (two people will decide how they work best whether that’s via email, Slack, or ad hoc meetings), but we also have minimal structure to keep everyone on the same page.
At The Financial Gym, flexibility is important because we want our team to work efficiently while also being comfortable. That’s why we allow remote work and currently have employees in Texas, North Carolina, Kentucky, and more.
For our trainers, it’s important that we hire more folks who can work onsite. Ideally, all of our 1-on-1 coaching sessions are in person, but virtual 1-on-1 coaching is also an option. We want to serve everyone in the U.S. — so having employees in different time zones helps us scale — but the overall vision is to have onsite locations.
Ultimately, we recognize the benefits of allowing remote work, so we’re open to remote and flexible work arrangements for engineers. At the end of the day, we all stay connected through Slack.
Even though we have a somewhat distributed engineering team (with members in San Francisco, Seattle, and Minneapolis), we’re focusing on growing our team in San Francisco where our office is. That said, we will always have flexible working hours. Everyone has flexibility to create their own schedule, though most people tend to hover around a “10am - 6pm” schedule. We don’t have any strict butt-in-seat rules and believe that doing good work is independent of which hours you do it in. We also make sure to celebrate together, no matter where people are.
You can meet our whole team here!
Right now, Joe (founder) and Steve (designer) work out of our studio in Brooklyn, NY. We’re about to open a second studio in SF for Haris (community) and Lorenzo (support). Everyone else is distributed (South Carolina, San Francisco, Dallas, Berlin, London). We are committed to building a distributed team, but still find value in synchronous work. The expectation is that everyone is online and working synchronously between our core hours of 12pm and 5pm EST. Outside of that, everyone has the flexibility to choose their schedule.
We expect each team member to behave like an owner: you should be motivated internally and not need (or want) a manager looking over your shoulder. Everyone should find their optimal environment, and reach out if they need support to create that. (Do you want a standing desk for your home office? Great, we’ll send you one.)
Spending time in-person is important too, so we all gather once per quarter in an awesome remote location to strategize, brainstorm, and lay out our goals for the coming months. And any team member is welcome to come spend a week in our Brooklyn studio whenever they’d like.
On any given weekday, you’ll find engineers who are at the office at 9am and occasionally, some that stay until 9pm. Alex and Oliver (co-founders and engineers themselves) set the example by having different schedules and working from different places within the office or sometimes, from home. If you want to stake out in a private office one day and work from couch to couch the next, you’re more than welcome to. We purposefully do not have many scheduled, regular meetings so you don’t need to schedule too much around those. The best engineering work comes from providing some structure and some freedom so that you can decide what works best for you.
Transforming endpoint security with big data analytics
Waltham, MA; Boston, MA; Boulder, CO; and Hillsboro, OR
Some of our engineers choose which days of the week they’ll work from home. They typically pick them based on their life needs and personal schedules. They can also be flexible for schedule. For example, some people choose to come in late/leave late (or early/leave early) to avoid traffic. Since we have distributed teams, some people prefer specific hours that work best with the time zones their teams work in. Others might come in late if they have an off-hours deployment.
In short, we’re fairly flexible if people get their work done and are responsive when needed. Carbon Black is set up well for remote and flexible work, as we have a ton of tools for communication and collaboration (i.e., Slack, video chat, phone, intranets, etc.). Flexibility is one of the key things that people like about working at Carbon Black. We have a variety of people (i.e. families, individuals who are attending school, people who have specific hobbies like sports or community service, or live far from an office), so these flexible arrangements allow them to do what they need to do in their personal lives.
We also have a number of employee spotlights where people talk about the company/team culture and their experiences at Carbon Black.
48 Open Positions
Engineers typically work from 9am or 10am to 6pm, but that varies. Our main focus is on productivity and availability to engage with the rest of the team. Our headquarters are in NYC, but we have a distributed team with core members across the world. The majority of our engineering team works fully remotely, but some operational roles are based in NYC.
We work hard to accommodate the different lifestyles of our team members so that everyone is set up for success. One of our engineers commutes from New Jersey, so he comes in mid-morning and dials-in to our team stand-up. One of our co-founders leaves early sometime in order to pick his daughter up from daycare. We want to ensure that everyone is empowered to do their best work.
The only mandatory scheduling revolves around our core cadences: making your team’s weekly meeting and making our quarterly all-team retreats. All other meetings are ad hoc. It’s common for team members to work on a variety of schedules including surfing at lunchtime, or taking a personal day.
Labor Automation Cloud Platform
New York, Toronto, and Lexington (just outside of Boston)
While there is a slight bias towards having people at the office to take advantage of high-bandwidth face-to-face meetings, it’s certainly not a requirement. Some engineering team members are exclusively remote. This level of flexibility and diversity prove to be effective and a win-win.
People are generally expected to be available 10am-5pm in their respective time zones and in practice, this holds true. Some remote folks work at odd hours, but so long as they are communicative about their whereabouts and make required meetings, there’s not much issue.
Additionally, team members have an on-call rotation to handle any platform issues that may come up in off-hours.
We value team diversity and support a culture that is inclusive to all. Some of our team members have families and drop their kids off at school in the morning and pick them up in the late afternoon. Others like to schedule their work hours around fitness classes and going to the gym. While we support and accommodate a variety of schedules, we also try to ensure we have at least 2-3 core hours each day where everyone’s schedules overlap. Core hours are typically between 10am—3pm PST.
There is a general preference towards people working out of our San Francisco office to enable face-to-face collaboration, but we also understand the challenges of commuting and balancing unpredictable schedules. As a result, some people work from home up to twice a week. Caviar is also an increasingly distributed and remote-friendly team. We have engineers based in Portland, Denver, and NYC, and we fly them out to SF once each quarter. Ultimately, we do our best work when we do it together, and to do that we need to be flexible.
Distributed Revision Control and Source Code Management
San Francisco, CA (HQ); Boulder, CO; Amsterdam; Tokyo; Remote (65%)
We have offices in San Francisco, Boulder, Amsterdam, and Tokyo, plus a handful of designated co-working spaces in cities including London, Melbourne, New York City, Portland, and New Orleans. However, we are still a largely remote team. There are no requirements to come to an office on a regular basis, which means you can merge code from your farm in Indiana, or from GitHub’s rooftop in downtown San Francisco - wherever is more your style!
To help us stay on the same page, teams have two ‘mini-summits’ every year. Each team gets together, sometimes inviting partner teams, in order to roadmap and realign, set goals, reflect on the previous six months, and get in some good, old-fashioned face-to-face team bonding time. Whether your team is skiing, doing a ropes course, taking a cooking class, or volunteering together, the summits are a great way to connect with your distributed coworkers on a new level and get to know the people behind the GitHub handles even better.
20 Open Positions
We have an unlimited PTO policy and yes, people really do take time off. In fact, we love hearing about what people do during their vacations. Our design team hosts lunches where we’ll dedicate an entire hour to sharing pictures from the vacations we’ve recently returned from. We also have a #travel channel on Slack where we share our travel experiences, flight deals, and hotel recommendations.
We also offer flexibility with schedules, and many people work from home. We recognize that people are in different stages of life and that those stages can change at the drop of a pin. If you’re a new or expecting parent, we have a great ease-in / ease-out program in addition to offering 12 weeks of parental leave for primary caregivers. Ben, a new dad with a longer-than-typical commute, has the flexibility to work remotely a few times a week as he fully transitions back into work as a father.
Another way that we accommodate different schedules is by minimizing the number of meetings we have and keeping meetings short. We default to asynchronous communication and asynchronous processes wherever possible. This allows people like George, our resident data and devops engineer, to embrace his night-owl preferences and work later shifts that better suit him.
Are you most productive early in the morning, or do you prefer working in the evening? Either way, we respect your preferences and want you to set whatever schedule that allows you to be most productive.
1 Open Positions
While pairing partners should try to overlap as much as possible, there is no set schedule for everyone to work together. The only times that people are expected to work are for our agile meetings. Everyone should attend our StandUp, Review, Retrospective and Planning Meetings. Apart from that, we start and end as we please! While most people work between 8am and 10pm, there are no rules for when people do their work.
If people who don’t want to work full-time hours, we are open to signing 50% or 80% contracts. We want everyone to have flexibility to meet their individual needs. We recently started experimenting with fully-remote engineers as one of our colleagues is moving to Florida. This is the first time we’ve had someone work 100% remotely.
As we mentioned above under Work/Life Balance, we are also flexible on where people work. Team members often times work from home, from a cafe, or from the betahaus downstairs.
1 Open Positions
To ensure everyone is informed and included regardless of their personal work situation, we favor written communication and asynchronous deliberation (see our section above on communication), and we both videoconference and record many of our meetings for remote or later viewing.
We encourage asynchronous work and online collaboration whenever possible. That said, we also support employees’ preferences for where and when they do their individual and collaborative work.
Many of our senior engineering staff, including our CTO Emmett and our lead architect Alex, have young children. We believe people should be able to spend time with their loved ones, whether that means leaving early every day to pick up a child from daycare, or working remotely for a while to spend time with extended family and friends. Some of our commuter employees simply WFH on a semi-regular cadence to avoid the hassle of commuting. We refuse to measure work by “hours in seat,” and we try hard to schedule meetings and other events at times that are compatible with the preferred schedules of all involved.
Furthermore, at our physical spaces in San Francisco and New York, we've thoughtfully built an office culture that supports both focus and collaboration. We ensure desks are adequately sized and spaced; we have sound-isolated meeting rooms and booths for calls and conversation; and we default to quiet interaction in desk areas. Visitors to our SF office are often surprised at how peaceful our workspace is. And we give all employees, including remote ones, equal freedom to expense office equipment necessary to do their jobs. Offering flexibility doesn’t mean we skimp on the best physical infrastructure.
The office tends to have the most people in from 10:00am until around 6pm. Some folks come later, others earlier. Some others will work from home on occasion. We use Slack as our main communication tool, with the pro’s and con’s of asynchronous communication. Flexibility is important, as some team members have family or care-giving responsibilities requiring them to work from home. We have team members in their 20s, 30s, 40s, 50s, and 60s. We also have developers who do short to medium-term remote work when they need to get away. Some play recreational ice hockey, and those rink times have exacting start times. Others still have evening classes they attend.
We work across every time zone in the United States – most people work online between 9am and 6pm in their local time zone. Ultimately, we care more about the impact we make than the number of hours we put in.
At Aptible, we praise focus and seek leverage and plan our work to make the biggest impact with the least amount of precious time. Sleep is leverage: We believe in getting enough of it. Health is leverage: We take pride in our physical and mental health benefits. It will take years to reach our most ambitious goals, so we aim to perform at a high level over a long period of time.
Think about something that you've wanted to accomplish but simply haven't found the time for. Working remote adds a few more hours into the "life" part of the equation, whether its being able to learn a new language, take your dog for a midday stroll or have more quality time with loved ones.
Left: Aptible Team Member, Mia Lopez, on a recent trip to Italy. Right: Tasia Johnson, with her youngest.
You can work from the office, home, or a cafe if you want to. If you need to come in after 11am, that works too. Everyone is flexible in where and when they work, as long as it’s communicated on Slack. This lets people know where to find you if they have a question or want your input on something. At a corporate company, you have to send in a formal request but we want nothing to do with that. Even Nicolas, our CEO, tries to work from home once a week because he has a family.
If you want to learn more about the Algolia team, read our team stories where we discuss scaling, our cultural values, and Jason’s first month at the company. And if you’re already interested in joining us, we hope we’ll hear from you soon!
19 Open Positions
Unique venues for meetings, events, photo and film shoots
San Francisco, Los Angeles, or Remote
Everyone at Peerspace has the ability to set their own schedule. Being able to work from home allows folks to save time commuting into the office (for some people, that’s two hours each day!) and means that everyone can prioritize their hobbies, families, and getting a full 8 hours of sleep every night. For anyone with kids, this flexibility makes it easy to work around childcare. At the end of the day, our team members are human beings, not resources. In order to create a work environment that everyone is truly excited to be a part of, we can’t enforce a repressive work schedule on everyone.
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